Procurement compliance audit

Who this engagement is for

Finance controllers, procurement heads, and audit committee chairs who need an independent reading of a defined purchasing period — often before a board report, lender covenant check, or internal policy refresh.

Result you receive

A signed findings report covering control gaps, policy breaches, and payment anomalies, with an evidence appendix keyed to purchase orders, tender files, and payment vouchers. We also deliver a remediation register that names owners and suggested timelines.

Scope included

• Planning interview with finance and procurement leads
• Population definition for the review period and spend categories
• Risk-based sample of purchase orders, contracts, and invoices
• Walkthrough of approval matrices and segregation of duties
• Testing of tender award documentation where competitive processes applied
• Draft findings meeting and final written report

Scope excluded

• Full statutory financial statement audit
• Legal opinions on contract enforceability
• Continuous monitoring of live purchasing systems after the report date
• Staffing temporary buyers or running tenders on your behalf

How the work unfolds

1. Scoping call — agree categories, period, and access to files.
2. Kickoff — confirm sample size, confidentiality rules, and site days at your offices or at Lippo Centre Tower Two meeting rooms when preferred.
3. Fieldwork — test transactions, interview buyers and approvers, and raise interim queries.
4. Reporting — draft findings, management response window, then final issue.

Duration and delivery

Most mid-market reviews finish in three to six weeks once complete populations are available. Complex multi-entity groups with overseas suppliers may need longer. Delivery is bilingual-capable for English reports; Cantonese interviews can be arranged when stakeholders prefer them.

Preparation we ask for

Export of purchase order and payment populations, approval matrices, tender archive for sampled awards, and a named contact who can open warehouse or goods-receipt records when physical verification is required.

Pricing basis

Fees are quoted after scoping. Pricing reflects transaction volume, number of entities, travel within Hong Kong, and whether warehouse visits are required. A written fee letter precedes fieldwork; no success fees or contingency arrangements.

Next step

Request a scoping call with the period and categories you want reviewed. We reply within two business days with a proposed outline or a clear explanation if another firm would suit the matter better.